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Makerere University Joint AIDS Program
Locum Procurement Assistant
Jinja, Uganda
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RTI International
Procurement Specialist 3
Kampala, Uganda
Closing: May 17, 2024
10 days remainingPublished: May 6, 2024 (1 day ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
Contract Type:
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Review and monitor the implementation of the procurement cycle policy and guidelines
for the timely availability of quality goods works and services at the most competitive prices in line withPPDA and MJAP mission.Requirements
• All applicants should have at least a bachelor’s degree specializing in Procurement or its equivalent
from a recognized institution, and Professional qualification in procurement e.g.
CIPS or other post-graduate qualification in procurement will be added advantage.
• At least two years’ experience in project procurement; and should be highly knowledgeable in the
USG and UG procurement procedures and regulations.
• Knowledge in the use of Microsoft Office applications (Word, Excel, and PowerPoint)
• The applicant should have proficiency in E-Procurement.
• A team player with excellent communication skills (both oral and written) and with strong
management and analytical skills.
• High level of integrity
• Attention to detail.
Job Application Procedure
All
suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the
Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into
one PDF with names/contact details of three referees including the immediate Supervisor and Head of
Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS
Program (MJAP). Email: [email protected] NOT later than Friday, May 17th
, 2024, at 5:00
pm. For details about advertised positions, please visit the website of Makerere University Joint AIDS
Program.
Please ensure that your attachments do not exceed 25 MB.
Responsibilities
Review and monitor the implementation of the procurement cycle policy and guidelines
for the timely availability of quality goods works and services at the most competitive prices in line withPPDA and MJAP mission.Requirements
• All applicants should have at least a bachelor’s degree specializing in Procurement or its equivalent
from a recognized institution, and Professional qualification in procurement e.g.
CIPS or other post-graduate qualification in procurement will be added advantage.
• At least two years’ experience in project procurement; and should be highly knowledgeable in the
USG and UG procurement procedures and regulations.
• Knowledge in the use of Microsoft Office applications (Word, Excel, and PowerPoint)
• The applicant should have proficiency in E-Procurement.
• A team player with excellent communication skills (both oral and written) and with strong
management and analytical skills.
• High level of integrity
• Attention to detail.
Job Application Procedure
All
suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the
Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into
one PDF with names/contact details of three referees including the immediate Supervisor and Head of
Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS
Program (MJAP). Email: [email protected] NOT later than Friday, May 17th
, 2024, at 5:00
pm. For details about advertised positions, please visit the website of Makerere University Joint AIDS
Program.
Please ensure that your attachments do not exceed 25 MB.
• Implementation of MJAP procurement policy and guidelines in accordance with national Law (Public
procurement and disposal of public assets act).
• Provide technical support to user departments in specification development and preparation of
comprehensive purchase requests.
• Assist the Procurement Specialist to consolidate Procurement Plans for every financial year and
updating of the procurement tracker for efficient procurement of goods and services.
• Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the
Tender/Bid opening and communication of awards as per MJAP procurement rules and guidelines.
• Organize and manage contract negotiations with shortlisted suppliers to negotiate terms and
conditions of contracts.
• Implementation of a contract management system for the procurement process including but not
limited to updating the Contracts Registry. Provide technical support to user departments in contract
management, in line with MJAP procurement policy and guidelines and PPDA regulations.
• Organize the relevant information/documents to be used in both the Evaluation and Contracts
Committee meetings then take and file minutes.
• Preparation of Purchase order documentation and contracts for goods, services and works in
accordance with MJAP procurement guidelines and PPDA act.
• Make follow up of supplies to be delivered within the stipulated delivery period according to the terms
of the order/contract/agreement and give feedback to users as regards the progress of their
requisitions.
• Maintain complete physical and electronic procurement and vendor master files in accordance with
MJAP established standards.
• Prepare payment requests with all supporting documentation for timely payment of vendors. Rectify
any discrepancies with Users and vendors to ensure payments are executed.
• Any other duties as may be assigned by the Procurement Specialist.
Applications submitted via Fuzu have 32% higher chance of getting shortlisted.